--- title: "Switching payroll provider in Belgium: how and when" description: "Notice period, timing in the year, file handover and data transfer: the full procedure for changing provider without interrupting a single payroll run." url: "https://www.paycore.be/en/switching-payroll-provider" lang: "en" --- 1. [Home](https://www.paycore.be/en) 2. Switching payroll provider Changing provider # Ready to move from a social secretariat to Paycore, the payroll bureau? Looking for real follow-up, quick answers and clear fees? We handle the switch, and you have almost nothing to do. - Faster answers - Clear answers - Clear pricing, no hidden fees [Check my switch date](https://www.paycore.be/en/contact)[Call us on 02 537 77 71](tel:+3225377771) The deadline ## Your switch date depends on your current contract Most contracts set a notice period, often tied to an annual deadline: for example, terminating before 30 June to leave on the following 1 January. You can prepare the switch today, and one call is enough to check your date. [Call us on 02 537 77 71](tel:+3225377771) ## Why employers switch - A file that keeps changing hands - Answers that come too late, or never - Explanations you cannot act on - A relationship that has become anonymous ## What you gain by joining Paycore - A team that knows you, reachable directly - An answer and your payslips within 24 working hours - Clear pricing, no hidden fees - All your employer obligations taken care of Payroll bureau ## Why a payroll bureau like Paycore rather than a traditional social secretariat? At Paycore, you get the same services as from a traditional social secretariat: payslip calculation, NSSO / DmfA declarations, withholding tax and tax forms. The difference lies elsewhere. - ### You stay in control of your payments We calculate the exact amount due for you, and you pay it directly to the NSSO and the FPS Finance. Your money does not go through an intermediary, and you know at all times what was paid, when and to whom. - ### You have a real point of contact Our human-sized team gives you direct contact with a person who knows your file, your employees and your specific situation. You are not one file number among thousands: you get quick, clear answers suited to your company. Paycore is the rigour of a payroll professional, with the closeness of a partner. ## The difference between a payroll bureau and a social secretariat The same tasks on both sides. What sets them apart: the route your money takes, and the relationship you have with whoever handles your file. __Payroll bureau and social secretariat compared, task by task__ | Criterion | Payroll bureau | Social secretariat | | ---------------------------------------------------- | ----------------------------------------------------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------- | | Who? | Paycore | Social secretariats | | Calculating and issuing payslips | Yes | Yes | | NSSO / DmfA declarations | Yes | Yes | | Paying NSSO contributionsThe real difference | The employer receives the exact amount calculated and **pays the NSSO directly**. | The employer pays the amount **to the social secretariat**, which passes it on to the NSSO: it acts as an **intermediary**. | | Declaring withholding tax | Yes | Yes | | Paying withholding taxThe real difference | The employer receives the exact calculated amount and **pays the FPS Finance directly**. | The employer pays **through the social secretariat**, which passes the amount on. | | Tax forms (281.10, 281.20, etc.) | Yes | Yes | | Size of the organisation | Usually **smaller**. | **Large organisation**. | | Client relationship | **Close**: a dedicated point of contact, a full team at your side and personal follow-up. | More **impersonal**: the client is “a number” among many. | | You stay in control of your moneyThe real difference | Your money **stays with you**. You pay salaries and contributions **directly**. | Your money **goes through them**. You transfer the funds to the social secretariat, **plus an advance**. | ### In short In substance, both handle the same tasks: payroll, DmfA, withholding tax and tax forms. The only real technical difference is the payment circuit: with a payroll bureau, the employer pays the NSSO and the withholding tax directly; with a social secretariat, the money passes through it. The practical difference lies mainly in the client relationship: a payroll bureau offers closer, more personal follow-up, a social secretariat the backing of a large organisation, but with more anonymous contact. ## Switch from a social secretariat to our payroll bureau, Paycore! [Book a 30-min call](https://www.paycore.be/en/contact) ## The switch, step by step 1. ### A first 30-minute conversation We go over your headcount, your joint committee and your deadlines, including the end date of your current contract. 2. ### A seamless handover We ask your provider for the year's payroll data: year-to-date totals, holiday pay, bonuses and declarations already filed. 3. ### Simulations before you start We calculate a full month and compare it with yours, line by line. Nothing switches over until the two match. 4. ### You're up and running Your first official payroll goes out from Paycore, your client area is open, and declarations carry on without interruption. ### And your accountant? They receive the information they need to follow your company directly. You have nothing to forward. [Our partnership for accountants and bookkeepers](https://www.paycore.be/en/partners-accountants) [Book an appointment](https://www.paycore.be/en/contact) ## Ready to switch? Thirty minutes is enough to know your switch date and what Paycore will do for you. [Book a 30-min call](https://www.paycore.be/en/contact)[Call us on 02 537 77 71](tel:+3225377771)